A Cost/Benefit Comparison of SharePoint vs Xerox Document Management Tools in Richmond

If you are looking for Document Management platforms for your business, Xerox and SharePoint are two options that might have crossed your path. But how are you evaluating your possible solutions?

In our over 2 decades of experience in assisting with the implementation of advanced and potent solutions that ameliorate workflows and reinforce teamwork, we have observed that buyers are most concerned with the total cost of implementation (TCO).

Aside from that, they're also considering capability, vendor credibility, and client reviews.

So, in this piece, we are evaluating Xerox DocuShare and Microsoft SharePoint alongside each other.

We will examine costs, functionality, and user reviews from some of the most renowned solution review websites. But first, let us take a look at the benefits of document management software.

The Benefits of Document Management Software

A document management software could help you improve proficiency, expand synergy, and enhance security for those industries that supervise sensitive data, such as healthcare, government, and the financial industry. Let us break these benefits down a little further.

• Digital structures are less expensive

• Centralized document database

• Amplified proficiency and productivity for your staff

• Strengthened safety for your sensitive files and information

• Better regulatory compliance

Now that we have reviewed the advantages of document management platforms, let's initiate our program review with a quick introduction to each of these platforms.

Microsoft SharePoint vs Xerox DocuShare Comparison

Introduction

Microsoft SharePoint is a cloud-based, SaaS collaboration solution that supplies a document management and storage system and integrates easily with Microsoft Office programs like Excel.

Businesses of all sizes could also extend SharePoint Online's capacity to include workflow automation with the employment of Microsoft PowerApps' Power Automate application.

Automation capabilities consists of machine learning, Optical Character Recognition (OCR), and artificial intelligence to capture data from scanned documents and searchable PDFs.

Xerox DocuShare is an ECM that permits customers to produce, distribute, and manage content while conveniently amalgamating other business systems, and growing personalized software platforms.

While classified as an ECM, Xerox DocuShare could be implemented in small companies and SMB's as well to streamline company processes and facilitate document management.

It must also be noted that Xerox DocuShare can be programmed to provide task automation capabilities.

Pricing

When we think about the total cost of ownership (TCO) for a document management platform, we want to include a range of factors such as:

• Licensing

• Subscription Fees

• Onboarding and Training

• Business Needs Customizations

• Maintenance and Support

Pricing for Xerox DocuShare begins at $1,500 per license while Microsoft SharePoint's pricing begins at $5 per user per month. Although there is a dramatic disparity, we must learn more about the functionalities provided before deciding.

Next, let us take a look at how Xerox and SharePoint stack up in terms of functionalities.

Features

Like any company tool, it’s vital that you completely assess functionality with your analysis. Usually, software categories involve selections that vary significantly in their features and proficiencies.

The platform you eventually go for must give a positive user experience, support your business proceedings and tasks, and supply more insight into your procedures. They should also contain the aspects that essential to your company.

Having said that, let's take a look at Xerox DocuShare vs Microsoft SharePoint functionality specific to document management.

Customer Reviews

An additional key element when evaluating document management tools is customer reviews. Let's take a look at a few reviews from a few of the most well-known product review sites.

Not sure which document management solution is best for you in Richmond? Wave can help!

Maintaining a competitive edge in today's unpredictable business economy can be challenging. Via expediting your corporate tasks to enhance efficiency and remove hindrances, you can guarantee that your business has the best chance of staying ahead of the competition.

To achieve this, your business must be meticulous to choose the right solutions that will help you utilize your resources and meet your strategic expansion objectives.

It is not always simple for a company just getting underway with back-office modernization or intelligent information management projects.

At Wave, we can assist by assessing the essential elements of your company and via step-by-step digital transformation and corporate process automation, refine them.

We use a blended solutions stack based on your company needs to automate your monotonous company workflows around gathering, systematizing, and cataloging data so that it is easy to find and use wherever, whenever.

We can aid you in personalizing your document management platform to fulfill your business's particular demands and we willingly go along with over 60 industry-accepted DMS and ECM platforms.

If you are ready to learn more, connect with us immediately and we can schedule a time to chat.