July 30, 2021

Develop Into A Highly-Efficient Company in Richmond: OpenText vs Azure Document Management Solutions

In the current competitive company industry, any aspects where companies can improve efficiency and raise productivity levels must be the first to be addressed.

Document management is perhaps not the first thing that crosses your mind when you ask yourself, “Where can we improve?”

Be that as it may, document management is at the foundation of your organization and back-office processes. As a result, it’s an excellent starting point for your digital conversion journey.

Filing cabinets and further concrete arrangements are inefficient and result in constrictions since important documents become hard to find and/or are often misplaced.

As a result, silos are formed, collaboration is impaired, and time is wasted on tasks and processes that could be optimized.

With document management solutions, you can create a digital, paperless system where vital details are easily attainable and everybody, across teams, have access to the data they require to be efficient.

Modernization like optical character recognition (OCR) and robotic process automation (RPA) can no longer require by-hand processing, data entry, storage, and routing.

Below, we’ll talk about a couple of the most popular document management tools: OpenText and Microsoft Azure.

But before we start our comparison, let's briefly cover the primary benefits of adopting document management solutions.

The Benefits of Document Management Solutions

Let us talk about a number of of the gains of document management tools.

Increased Productivity and Efficiency

With conventional, physical processes, your employees waste precious assets that could be better reallocated to tasks that fulfill expansion goals. Via an automated, streamlined document management tool, these tedious workflows are a thing of the past.

Additionally, a document management framework is better at enforcing regulatory requirements than paper systems, which can quickly become too cumbersome to control.

A Centralized Storage Facility

In a cybernated environment, all of your records and confidential information can be maintained in a central, safeguarded document storage site.

This allows preserving classified information and delivering records to the proper individuals when they are needed much simpler than in standard tangible storage systems.

With the use of a DMS inventory program, obtaining the needed records can be done instantly rather than expending a large amount of time searching for physical records.

Additionally, with a virtual storage platform, employees can join forces and access documents on the road from their smartphones.

Enhanced Data Security

With greater innovation comes the duty to guarantee that any systems consisting confidential records are properly secured.

OpenText and Microsoft Azure both supply security features like access controls, two-factor authentication, etc.

These features can assist your business in strengthening its cybersecurity status by affirming that only the appropriate employees have access to classified data and that every single accessing and modifying of confidential records have an audit trail.

Finally, in case of either a natural calamity or a safety juncture, through a DMS platform, you can absolutely guarantee that your data has been backed up and can be restored so that your business can proceed with its essential procedures right away.

Proper Regulatory Compliance

For businesses who operate in compliance-heavy fields, a document management solution can aid in upholding regulations that are stipulated to defend companies from cyber attacks and violations of their clients’ privacy rights.

OpenText vs Microsoft Azure Features and Pricing Diagram

	OpenText Documentum	Microsoft Azure
Pricing	By quote	By quote
Deployment	Cloud, SaaS, Web-Based	Cloud, SaaS, Web-Based
Support	Email Phone Chat	Email Phone
Training	In-person Online Documentation	In-person Online Documentation
Features	Access Controls Advanced File Versions Analytics Capture Collaboration Content management File Sharing Governance API Metadata Search Microsoft Office 365 Integration Records Management SAP Payment Automation Security, 2FA, SSO Workflow Automation	Access Controls Analytics Archiving Backups Cloud Storage Collaboration Data Mining File Sharing Governance Messaging Services Microsoft Office 365 Sharepoint Android and iOS Mobile Apps Network Security SAP Payment Automation Security, 2FA, SSO Version Control Workflow Automation

OpenText Overview

OpenText is an Enterprise Content Management (ECM) that allows businesses to capture, store, send, and oversee the integral workflow of their computerized documents.

This provides firms with greater control over their documentation in addition to augmenting cooperation across sectors. It can be deployed on-premises or in the cloud.

OpenText Pros

Pricing can be expensive but can be tailored for your specific needs.
For the ones in need of an end-to-end platform, Documentum is a potent tool that can handle everything you need it to.
ApplicationXtender (AX) offers a downscaled, build-as-you-go substitute to the more premium Documentum platform.

OpenText Cons

The interface is a bit complicated to grasp initially.
The program demands consistent upkeep and refinements as time goes by which can be pricey.
You may be required to pay additional functionality add-ons depending on your license.

Microsoft Azure Overview

Unlike OpenText, Microsoft Azure is a significantly broader cloud platform that offers a diversity of features that facilitates the creation, testing, and implementation of applications. As a part of this comprehensive outline, this could include safeguarded document management and automation.

Azure Pros

The accessibility and dependability of market leader, Microsoft in addition to its 99.95% Uptime guarantees.
Unparalleled data protection empowers you to meet several industry standard regulations.
Pay-as-you-go approach allows you to choose and specify which capabilities you require and add extra components as needed. As a result, it is an excellent option for a small organization, SMB, or perhaps a corporation.

Azure Cons

Demands a great deal of maintenance, administration, and monitoring.
Higher licensing tiers could become expensive.
To ensure Azure is doing all it can for your business, experienced administrators are needed to effectively configure the solution.

How Wave Can Assist You in Enforcing a Document Management Platform in Richmond

Whilst we can easily agree that the optimal first step in advancing your business’s competitiveness lies in enhancing and streamlining processes, it is not as simple to agree on how to make this happen.

To accomplish your strategic objectives, you’ll need the right tech stack that augment your current systems and could be implemented simply.

We collaborate with our clientele as partners. Working with the firm to examine the fundamental business model, schemes, and arrangements so we can locate hindrances and other departments where upgrades can be made conveniently and cost-effectively.

To accomplish this, we utilize a hybrid solutions stack tailored to your particular organizational needs and use them to automate your tedious business tasks around capturing, systematizing, and filing data.

This involves more than 60 industry-accepted ECM and DMS solutions that can assist in automating manual systems, improve sharing, systematizing, and communication among departments, and guarantee that your employees can find the information they need at any time, from anywhere.

Ready to learn more? Let’s schedule a time to chat.

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